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Data & privacy settings

Manage your data: export it, control retention, configure privacy policies.

Data export

Export all my data generates a JSON file containing:

  • Your account profile.
  • Memberships and roles per workspace.
  • Personal credentials (metadata only, secrets are not exported in plaintext).
  • Workflows you own.
  • Executions you triggered (last 90 days).
  • Comments you authored.
  • Audit log entries about your account.

Click the button → Flero prepares the export in the background → you'll get an email with a download link when it's ready (usually within an hour).

Data retention

Workspace-level retention controls (Admin / Owner only):

Setting Default Notes
Execution history retention 30 days Older executions are purged on a nightly job.
Failed executions retention 90 days Often kept longer for debugging.
Sandbox executions retention 7 days Separate, usually shorter.
Workflow file storage retention 30 days Files attached to executions.
Audit log retention 1 year Required minimum on compliance plans.
Notification archive retention 30 days In-app notifications.

Lengthening retention increases storage cost and exposure scope; shortening reduces both at the cost of forensic depth.

  • Functional cookies, required; can't disable.
  • Analytics cookies, first-party only; toggle off if preferred.
  • No third-party trackers. Flero doesn't embed Facebook Pixel, Google Tag Manager, etc.

GDPR / data-subject controls

Available under Data & privacy → Privacy controls:

  • Right of access, same as the export above.
  • Right to rectification, change account fields directly under Account; for changes to data you don't directly control (audit logs, etc.), submit a request.
  • Right to erasure, delete your account (Account → Danger zone). For erasure of data within someone else's workspace, contact the workspace owner.
  • Right to data portability, JSON export is machine-readable.

Workspace-level data isolation

For multi-tenant deployments, workspaces are isolated at the database level, one tenant's queries can't see another's. Your data leaves your workspace only via:

  • Connector calls you've configured (you decide what's sent).
  • Workflows that explicitly export (HTTP nodes posting outbound).
  • Admin-level cross-workspace queries on enterprise plans (audit-logged).

Privacy policy & terms

Links to the current versions, with a changelog. Significant changes trigger an in-app notification.

Tips & gotchas

  • Retention is global per workspace, not per workflow. Need different retention for different workflows? Tag them and use the Log explorer to archive externally before purge.
  • Data exports are big. A busy workspace can produce gigabytes; the file is gzipped JSON.
  • The "Delete account" path anonymises but does not delete history entirely, audit logs retain pseudonymised entries indefinitely as required by SOC 2 / compliance regimes.
  • For compliance-bound industries (healthcare, finance) consult an admin and your legal team before changing retention defaults. There may be regulatory minima.

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